职位描述- AFT行政助理, Level III

职务名称

机管局三级行政助理

工作总结

Under the direction of a Director IV or higher at a state college, is responsible for coordinating the support work and performing the routine professional functions necessary to the office or program operations and for serving as principal assistant in administrative matters; does related work as required.

要求-学历

Graduation from an accredited college with a bachelor’s degree or equivalence as determined by the appointing authority.

要求-经验

One year professional experience as a faculty member in an institution of higher education or administrator in education, higher education or other related field or equivalence as determined by the appointing authority.

Applicants who do not possess the required education may substitute indicated experience on a year-for-year basis. (30 credit hours are considered one year of college.)

A master’s degree may be substituted for the one year of experience.

工作实例

• Assists in the preparation and coordination of reports for internal or external distribution; insures that information is collected, 集成, 及时整理分析.
• Provides support services to committees including arranging for meeting rooms, 收集材料, analyzing items requiring a determination and recommending appropriate action.
• Coordinates and maintains liaison with organizational units providing support services such as data processing, 会计, 采购, 印刷及人员.
• 协助制定组织安排, performance criteria and administrative procedures to help archive organizational goals.
• Investigates administrative and organizational problems for the executive or administrative offices; assists in developing and implementing solutions.
• 指示 collects data for the annual budget request; monitors office expenditures.
• 协助建立系统和程序.
• Represents the administrative or executive officer as required.
• Works cooperatively with employees of the college and other organizations in the course of performing assigned duties.
• Follows up on decisions and/or directives of the administrative or executive officer to insure implementation and/or completion.
• 指示, performs routine studies or investigations; makes recommendations regarding appropriate action.
• Expedites and coordinates support services to the program or unit such as maintenance, 修复, 物资及邮件.
• 面试办公室访客, 回应询问或请求, and advises the executive officer concerning matters requiring his/her personal attention.
• 管理办公室图书馆.
• 准备对应.
• Supervises and/or maintains essential records and files.

知识、技能和能力

• Wide knowledge of modern management principles and techniques and their application.
• Ability to acquire a wide knowledge of philosophy, goals and organization in higher education.
• Ability to acquire knowledge of college policies and procedures.
• Ability to acquire knowledge of the college organization and operation.
• Considerable knowledge of office-management principles procedures, and techniques.
• Basic knowledge of the principles of budget planning and development.
• Ability to relieve the executive administrative officer of operational and administrative detail.
• 能够协调办公室运作.
• Ability to assist in the preparation of reports including 收集, 集成, 编译, 并从几个来源分析数据.
• 能够安排会议并准备议程.
• Ability to provide support to committees including arranging for meeting rooms, 收集, analyzing required materials and recommending appropriate action.
• Ability to establish and maintain liaison with organizational units providing support services.
• Ability to develop and maintain cooperative working relationships with administrators and staff.
• Ability to assist in planning organizational arrangements and developing performance criteria and administrative procedures.
• Ability to investigate administrative and organizational problems and assist in developing and implementing solutions.
• Ability to collect data for budget requests and monitor office expenditures.
• Ability to assist in establishing systems and procedures.
• Ability to represent the executive or administrative officer as required.
• Ability to follow-up on decisions and directives of the executive officer.
• Ability to perform routine studies or investigation and make recommendations regarding appropriate action.
• Ability to expedite and coordinate support services to the office such as maintenance, 维修, 供应, 和邮件.
• 准备信函的能力.
• Ability to supervise and/or maintain essential records and files.

Download a chart comparing all three AFT: Administrative Assistant Levels (DOC)